Job Description: Marketing Assistant (Admissions)
Employer: Mississauga Secondary Academy
Department: Admission Departments
Location: 33 City Centre Drive, Suite 240, Mississauga, Ontario, L5B 2N5
Salary: Volunteer (Possibility of paid position after probation; $17.20/hour)
Benefits: Group Insurance, 4% Vacation Pay
Schedule: 4 hours/day, 5 days/week
Vacancies: 4
Probation Period: 1-3 on work performance)
Employment Term: Permanent
Start Date: As soon as possible
Job Summary:
Mississauga Secondary Academy is seeking enthusiastic Marketing Assistants to support our Admissions team. As a key representative of our school, you will engage with potential students and their families, showcasing our offerings and driving inquiries and enrollments.
Key Responsibilities:
- Act as an ambassador for MSA, engaging with potential students and parents to promote the school.
- Develop and implement creative strategies to attract potential students.
- Respond to inquiries from prospective students and assist with the registration process.
- Create engaging marketing materials, including flyers and social media content.
- Utilize email and mobile marketing for follow-ups with prospective students.
- Coordinate graphics and content for proposals, social media, and external promotions.
- Translate marketing communications into multiple languages as needed.
- Liaise with printers and distributors for marketing material production and distribution.
- Manage design requirements for student brochures and promotional photos.
- Analyze the inquiry system to identify and engage potential students.
- Plan and coordinate events, functions, and meetings.
- Monitor and report on monthly KPIs.
- Provide daily support to the marketing team leader.
Qualifications:
- Education: Completed Grade 12 Ontario Secondary Diploma. Completed or obtaining a post-secondary education (College or University)
- Experience: Minimum of 1 year in marketing or advertising preferred.
Additional Skills:
- Proficient in English. Second Language is an asset (Mandarin, Arabic, etc...)
- Organized, flexible, and reliable.
- Strong interpersonal skills with excellent written and verbal communication.
- Positive attitude and confidence in customer service interactions.
Technical Skills:
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook), QuickBooks, and social media platforms.
- Familiarity with design software such as Photoshop and Canva.
- Experience with email marketing tools like MailChimp.
Work Environment:
- Join a friendly and collaborative team dedicated to making a positive impact on students’ educational journeys. If you are passionate about marketing and education, we want to hear from you!
How to Apply:
- Please send your resume and cover letter to HR@msaedu.ca with the subject line “Marketing Assistant Application.”
Job Description: Appointment Coordinator
Position: Appointment Coordinator
Location: 33 City Centre Drive, Suite 240, Mississauga, Ontario, L5B 2N5
Department: Admission Department
Salary: Volunteer (Possibility of paid position after probation; $17.20/hour)
Benefits: Group Insurance, 4% Vacation Pay
Schedule: 4 hours/day, 5 days/week
Vacancies: 4
Probation Period: 1-3 months (Depending on work performance)
Employment Term: Permanent
Start Date: As soon as possible
Job Summary:
- We are seeking an organized and detail-oriented Appointment Coordinator to join our team. In this role, you will be the first point of contact for clients and visitors, managing appointments, coordinating office procedures, and ensuring smooth operations within a fast-paced environment.
Key Responsibilities:
- Schedule and confirm appointments, ensuring efficient use of time for staff and clients.
- Assist in Payroll
- Greet visitors and direct them to appropriate contacts or service areas.
- Type and proofread correspondence, forms, and other documents.
- Establish and maintain office procedures and routines.
- Organize and coordinate seminars, conferences, and other events.
- Handle telephone inquiries and relay calls and messages promptly.
- Respond to electronic inquiries and maintain communication with clients.
- Compile data, statistics, and other information as required
- Order office supplies and maintain inventory levels.
- Record and prepare minutes for meetings, seminars, and conferences.
- Arrange travel itineraries and make reservations as needed.
- Manage incoming mail and coordinate the flow of information.
- Set up and maintain manual and computerized filing systems.
Qualifications:
- Completed High School Diplomas
- Completed Bachelor’s degree or certificate in Marketing or related field
Technical Skills:
- Proficient in MS Office applications (Word, Excel, Access, and Windows)
- Familiarity with office equipment and technology
- Proficient in Canva, Photoshop, video/photo editing software
Additional Skills:
- Proficient in English (other languages is an asset)
- Ability to supervise and train other workers.
- Strong attention to detail and accuracy.
- Ability to multitask and work under tight deadlines.
- Excellent oral and written communication skills.
- Strong teamwork orientation and client focus.
Work Environment:
- Fast-paced environment requiring strong organizational skills.
- Ability to handle repetitive tasks and maintain a client-focused approach.
How to Apply: If you are ready to take on this exciting role and contribute to our team, please send your resume and cover letter to HR@msaedu.ca with the subject line “Appointment Coordinator Application.”
Job Description: Admission Assistant
Position: Admission Assistant
Location: Mississauga Secondary Academy
Department: Human Resources Department
Salary: Volunteer (Possibility of paid position after probation; $18/hour)
Benefits: Group Insurance, 4% Vacation Pay
Schedule: 4 hours/day, 5 days/week
Vacancies: 2
Probation Period: 1-3 months (Depending on work performance)
Employment Term: Permanent
Start Date: As soon as possible
Job Summary:
We are looking for a Human Resource Coordinator to join our team and support our HR functions with a strong focus on payroll administration. In this role, you will manage payroll processes, maintain employee records, and assist with onboarding and recruitment efforts. The ideal candidate will be detail-oriented, possess strong communication skills, and have a solid understanding of HR principles and practices. This position is crucial for fostering a positive workplace culture and ensuring compliance with all HR policies and regulations. If you're passionate about HR and payroll management, we want to hear from you!
Key Responsibilities:
- Administer payroll processes, ensuring accurate and timely processing of employee compensation, including deductions, taxes, and benefits.
- Maintain employee records and ensure compliance with all HR policies and legal regulations.
- Assist with onboarding and offboarding processes, including documentation and orientation for new hires.
- Respond to employee inquiries regarding payroll, benefits, and HR policies.
- Support recruitment efforts by coordinating job postings, screening resumes, and scheduling interviews.
- Assist in the development and implementation of HR programs and initiatives.
- Audits of payroll and HR data are conducted to ensure accuracy and compliance.
- Collaborate with the HR team to improve processes and promote a positive workplace environment.
Qualifications:
- Bachelor’s degree or Certificate in Human Resources, Business Administration, or a related field.
Technical Skills:
- Proficient in MS Office applications (Word, Excel, Access, and Windows).
- Proficient in HRIS and payroll software
- Proficient in English (other languages is an asset)
Additional Skills:
- Ability to supervise and train other workers.
- Strong attention to detail and accuracy.
- Ability to multitask and work under tight deadlines.
- Excellent oral and written communication skills.
- Strong teamwork orientation and client focus.
Work Environment:
- Fast-paced environment requiring strong organizational skills.
- Ability to handle repetitive tasks and maintain a client-focused approach.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- A collaborative and inclusive work environment
How to Apply: If you are ready to take on this exciting role and contribute to our team, please send your resume and cover letter to HR@msaedu.ca with the subject line “Appointment Coordinator Application.”
Job Description: Receptionist
Employer: Mississauga Secondary Academy
Department: Admissions Department
Location: 33 City Centre Drive, Suite 240, Mississauga, Ontario, L5B 2N5
Salary: Volunteer (Possibility of Paid Position after probation, $17.20/hour)
Benefits: Group Insurance, 4% Vacation Pay
Schedule: 4 hours/day, 5 days/week
Vacancies: 1
Probation Period: 1-3 months (Depending on work performance)
Employment Term: Permanent
Start Date: As soon as possible
Job Summary:
- Mississauga Secondary Academy is looking for an organized, punctual, and friendly receptionist to join our team. As the first point of contact for students, parents, and visitors, you will play a key role in creating a welcoming environment. Your responsibilities will include managing front desk operations, handling inquiries, and providing administrative support to ensure smooth daily operations.
Key Responsibilities:
- Greet and assist students, parents, and visitors in a professional and courteous manner.
- Answer phone calls and direct them to the appropriate staff members.
- Manage and respond to general inquiries via phone, email and in-person.
- Maintain an organized and welcoming reception area.
- Schedule appointments and maintain calendars for administrative staff.
- Assist with clerical tasks, such as filing, data entry, and managing correspondence.
- Support school events and activities as needed.
Qualifications:
- Completed Grade 12 Ontario Secondary Diploma.
- Diploma, Bachelor’s degree or Certificate in Business Administration, or a related field
Additional Skills:
- Proficient in English (second language is an asset)
- Ability to supervise and train other workers.
- Strong attention to detail and accuracy.
- Ability to multitask and work under tight deadlines.
- Excellent oral and written communication skills.
- Strong teamwork orientation and client focus.
Technical Skills:
- Computer Proficiency: Microsoft Office Suite (Word, Excel, Outlook, etc).
- Phone Systems: Knowledge of multi-line phone systems.
- CRM Software: Experience with customer relationship management tools.
- Data Entry: Accurate typing and database management.
- Scheduling Software: Proficiency in calendar and scheduling tools.
- Basic Accounting: Familiarity with invoicing software.
- Email Management: Efficient handling of emails.
- Internet Research: Ability to find and evaluate information online.
- Office Equipment: Operation of printers, copiers, scanners, and fax machines.
- Basic Troubleshooting: Minor technical issue resolution.
Work Environment:
- Join a friendly and collaborative team dedicated to making a positive impact on students’ educational journeys. If you are passionate about customer experience, we want to hear from you!
How to Apply:
- Please send your resume and cover letter to HR@msaedu.ca with the subject line “Receptionist Application.”
Job Description: Finance Assistant
Employer: Mississauga Secondary Academy
Department: Finance Department
Location: 33 City Centre Drive, Suite 240, Mississauga, Ontario, L5B 2N5
Salary: Volunteer (Possibility of Paid Position after probation, $18/hour)
Benefits: Group Insurance, 4% Vacation Pay
Schedule: 4 hours/day, 5 days/week
Vacancies: 2
Probation Period: 1-3 months (Depending on work performance)
Employment Term: Permanent
Start Date: As soon as possible
Job Summary: Mississauga Secondary Academy is looking for a Finance Assistant to provide essential support to our finance department. This role involves assisting with daily financial operations, record-keeping, and reporting. The ideal candidate will have strong attention to detail, excellent organizational skills, and a commitment to maintaining accuracy in all financial transactions.
Key Responsibilities:
- Assist in processing accounts payable and accounts receivable transactions.
- Maintain accurate financial records and documentation.
- Support the preparation of monthly financial reports, inventory reports and reconciliations.
- Help with payroll processing and ensure compliance with relevant regulations.
- Assist in the budgeting process and monitor budget variances.
- Respond to inquiries from staff and vendors regarding financial transactions.
- Aid in the preparation of audits and assist external auditors as needed.
- Provide administrative support to the finance team as required.
- Assist with grant tracking and reporting as necessary.
- Stay updated on relevant financial regulations and school policies
- Oversee inventory and order additional products and supplies when needed
Qualifications:
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; Master’s degree or CPA preferred.
Additional Skills:
- Minimum 1 year of experience in finance or accounting, preferably in an educational setting.
- Strong knowledge of financial management principles and practices.
- Proficiency in financial software and Microsoft Excel; experience with Quickbook
- Excellent analytical, organizational, and communication skills.
- Ability to work collaboratively with diverse stakeholders.
Work Environment:
- Join a friendly and collaborative team dedicated to making a positive impact on students’ educational journeys. If you are passionate about customer experience, we want to hear from you!
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional development.
- A supportive and engaging work environment.
How to Apply: Please send your resume and cover letter to HR@msaedu.ca with the subject line “Finance Assistant Application.”
